Notice is hereby given that the monthly meeting of Ickleford Parish Council will take place on Thursday 5th October 2023 at 7.00pm to be held at Ickleford Village Hall for the purpose of transacting the business set out in the agenda below and members of the Council are hereby summoned to attend this meeting. Members of the press and public are invited to attend. A Councillor will be available between 6.45pm and 7.00pm to discuss any matter relating to the parish.
Judith Crosier
Clerk to Ickleford Parish Council
AGENDA
1 Apologies for Absence
1.1 To receive and approve apologies for absence
2 Chairman’s Notice
2.1 To announce notice on openness and transparency at this meeting
3 Declaration of Interests
3.1 To receive declarations of interest from councillors relating to items on the agenda
3.2 To receive written requests for dispensation for declarable interests
3.3 To grant any requests for dispensation as appropriate
4 Minutes of the Last Meeting
4.1 To approve as a correct record the minutes of the meeting held on 6th July 2023.
5 Public Participation Session
5.1 Members of the press and public have the opportunity to have an open discussion with the Parish Council
6 Police Report
6.1 To receive the Hitchin Rural Police report
7 Reports from County and District Councillors
7.1 To receive the report from the County Councillor
7.2 To receive the report from the District Councillor
8 On-going Projects
8.1 To receive updates on the Neighbourhood Plan and approve the expenses reimbursements
of £44.38 for the annual NP domain and £108 for the annual website support
8.2 To receive updates on the RHCG and maintenance of the natural river environment in Ickleford and approve any actions including writing to the owners of Ickleford Mill to request reimbursement to residents via the RHCG for the purchase of equipment for cleaning up the pollution
8.3 To approve a grant request from Ickleford Sports and Recreation Club
8.4 To receive updates on Rights of Way and approve any actions
8.5 To receive updates on Highways matters and approve any actions.
8.6 To receive updates on OWL and Neighbourhood Watch and approve any actions.
8.7 To receive an update on The Old George car park and approve any actions.
8.8 To approve the cost of £105 for hall hire and associated refreshment expenses for an all-day meeting on 28th July and the cost of £35 for the hire of the hall for a meeting on 15th August. Also to approve printing and photocopying expenses incurred by the staffing sub-committee members for the meeting.
8.9 To discuss plans for the creation of local projects to combat loneliness.
8.10 To approve the action plan submitted by the Staffing Sub-Committee.
9 New Matters
9.1 To resolve to create dedicated Parish Council gmail addresses for Councillors.
9.2 To discuss the Southern Rural Forum grant funds withdrawal and approve any actions.
9.3 To approve the response to North Herts Council regarding the registration of Lower Green Farm as an asset of community value by Save Lower Green Farm community group to be received by 20th October.
9.4 To approve the cost of £60 including VAT for the annual play inspection by NHDC.
9.5 To discuss the missed bin collections in Greenfield Lane and Church Lane and approve any actions.
9.6 To approve the cost of £2760.00 including VAT for the work to be carried out by Evolution Tree Works for Christmas Common, Upper Green and Lower Green.
9.7 To resolve to order winter salt from Hertfordshire Highways, if required.
9.8 To approve the return of an overpayment of the £500 donation to FirstPort.
9.9 To approval rental fees for the allotments for the financial year 2023-2024 with consideration to the cost of living increases.
9.10 To resolve to plan a commemorative event for the 80th anniversary of D-Day.
9.11 To resolve to mark Remembrance Sunday.
9.12 To resolve the duration for publication of the Notice of Conclusion of Audit and AGAR on the Parish Council’s website and noticeboard and to approve the invoice for £378.00 including VAT for the external audit by PKF Littlejohn.
9.13 To approve the cost of £2034.00 including VAT for a hinged/lockable drain cover and its installation by a qualified surfacing company at the play area car park.
9.14 To consider the installation of lighting and/or CCTV at the play area car park and approve any actions.
9.15 To approve Parish Council representation at Affinity Water’s ‘Your water, your say’ event on 18th October.
9.16 To resolve to co-opt a new Councillor at the meeting on November 2nd.
10 Planning applications
10.1 23/01695/FPH at 12 Ickleford Mews, Ickleford SG5 3YL
Full Permission Householder : Two storey side extension following removal of existing shed Deadline for comments was 19th August, extended to 1st September
10.2 APP/X1925/W/23/3321454 at Glencoe Villa, Snailswell Lane, Ickleford SG5 3TS
Appeal against refusal of permitted development regarding: Variation of condition 2 (revision of dwelling design) of previously approved planning permission 22/00172/FP granted 28/03/2022 – erection of one detached four-bedroom dwelling with associated access, car parking and hard and soft landscaping following the demolition of existing structures and hardstanding. Deadline for comments was 20th September
10.3 Hexton JMI School Closure
Deadline extended to 6th October for the Councillors to submit a response (by email – see
email of 4.9.23)
10.4 Planning applications received between 28th September and 5th October
11 Planning Decisions
11.1 23/01695/FPH at 12 Ickleford Mews, Ickleford SG5 3YL
Two storey side extension and retention and relocation of existing shed and means of enclosure and repositioning of front boundary fence.
Conditional permission granted
11.2 Planning decisions received between 28th September and 5th October
12 Finance
12.1 To note receipts between meetings
12.2 To approve payments made between meetings and any payments made at the meeting – see Appendices A and B
12.3 To approve increase in hourly rate for the Clerk after gaining the CiLCA qualification to be backdated to 31st August
13 Reports – for information only – no decisions or actions can be agreed at this time:
13.1 Rand’s Educational Foundation Governors
13.2 Ickleford Sports and Recreation Club Committee
13.3 Ickleford Village Hall Committee
14 Chairman’s Report
14.1 To receive urgent matters from the Chairman – for information only
15 Next Meeting
15.1 To suggest agenda items for the next Parish Council meeting / AOB
15.2 To confirm the next meeting date of 2nd November at the village hall.