Date of notice: Thursday 29th April 2021
Notice is hereby given that the Annual Meeting of Ickleford Parish Council will take place on Thursday 6th May 2021 at 7.00pm to be held via video conferencing for the purpose of transacting the business set out in the agenda below and members of the Council are hereby summoned to attend this meeting.
Members of the press and public are invited to attend.
To join:
Please use this link:
https://us06web.zoom.us/j/88093989432?pwd=S3hKT3BYYUlGZ3h2UTBEcTVaNkt6dz09
Or:
Meeting ID: 880 9398 9432
Passcode: Archie
Judith Crosier
Clerk to Ickleford Parish Council
AGENDA
1 To elect a Chairman for the ensuing council year
1.1 The Chairman to sign the Declaration of Acceptance of Office of the Chairman
2 To elect a Vice-Chairman for the ensuing council year
2.1 The Vice-Chairman to sign the Declaration of Acceptance of Office of the Vice Chairman
3 Apologies for Absence
3.1 To receive and approve apologies for absence
4 Chairman’s Notice
4.1 To announce notice on openness and transparency at this meeting
5 Declaration of Interests
5.1 To receive declarations of interest from councillors relating to items on the agenda
5.2 To receive written requests for dispensation for declarable interests; and
5.3 To grant any requests for dispensation as appropriate
6 Minutes of the Last Meeting
6.1 To approve as a correct record the minutes of the meeting held on 1st April 2021
7 Public Participation Session
Members of the press and public have the opportunity to have an open discussion with the Parish Council (between 7.05pm and 7.30pm)
8 Review of Standing Orders and Financial Regulations
8.1 Standing Orders and Financial Regulations have been reviewed and circulated to all Councillors. Councillors to agree any amendments and adopt.
9 Appoint, as required, the following representatives for the ensuing council year:
9.1 Appointment of governor(s) for Rand’s Educational Foundation
9.2 Appointment of representative(s) for Ickleford Village Hall Committee
9.3 Appointment of representative(s) for Ickleford Sports and Recreation Club Committee
9.4 Appointment of representative(s) for Hertfordshire Highways
9.5 Appointment of representative(s) for the Ickleford Community Larder
9.6 Appointment of planning advisors
9.7 Appointment of signatories for cheques
9.8 Appointment of Internal Auditor
10 Review of insurance cover arrangements and asset register
10.1 The Clerk has reviewed insurance arrangements and the asset register. The asset register has been circulated to all Councillors. Councillors to agree any amendments and adopt.
11 Review of Finance Risk Assessment
11.1 The Finance Risk Assessment has been reviewed and circulated to all Councillors. Councillors to agree any amendments and adopt.
12 Review of the Council’s and Clerk’s memberships of other bodies
12.1 Ickleford Parish Council is currently a member of HAPTC (including NALC affiliation), SLCC/ALCC, CPRE, Open Spaces and ICO (the Information Commissioner); Councillors to approve the cost of ongoing membership of the above organisations.
13 Review of the Complaints Procedure, Safeguarding Policy, Social Media Policy and the Freedom of Information Policy and Procedure
13.1 The Complaints Procedure, Freedom of Information Policy and Procedure, Safeguarding Policy and the Social Media Policy have been reviewed and circulated to all Councillors. Councillors to agree any amendments and adopt. Two new Volunteer Guidelines policies have been created alongside the Safeguarding Policy; Councillors to approve and adopt.
14 Review of the Parish Council’s responsibilities to comply with data protection legislation
14.1 The Clerk has reviewed the Parish Council’s responsibilities in this regard. Councillors to approve any amendments to ensure compliance with data protection legislation.
15 Calendar of meeting dates for the ensuing council year
15.1 Councillors to agree and approve dates for the remainder of 2021-22, with the provision for amendment of dates due to potential future Government restrictions being applied due to the ongoing pandemic.
16 On-going Projects
16.1 Neighbourhood Plan – to receive updates and approve any actions
16.2 Maintenance of the natural river environment in Ickleford and the RHCG – to receive updates and approve any actions
16.3 Ickleford Sports and Recreation Club, including a Parish Council donation for cost of a clock for the exterior of the clubhouse – to receive updates and approve any actions
16.4 Rights of Way: footpaths and bridleways, including the pathway to Hyde Mill at the end of Laurel Way – to receive updates and approve any actions
16.5 Traffic Calming along Arlesey Road – to receive updates and approve any actions
16.6 OWL and Neighbourhood Watch – to receive updates and approve any actions
16.7 Play area – to receive an update and approve any actions
16.8 Little Park – to receive updates and approve any actions
16.9 Book exchange – to receive updates and approve any actions
16.10 New litter bins and dog bins around the village – to receive updates and approve any actions
17 New Matters
17.1 Tree Preservation Order for the lime tree on Turnpike Lane – to receive information and approve any actions, including the request from residents to send an official Parish Council letter of application for a TPO on behalf of residents.
18 Planning Applications
18.1 To consider the following planning applications, including appropriate requests for infrastructure improvements:
None received
18.2 Planning applications received between 28th April and 6th May 2021
19 Planning Decisions
19.1 21/00300/FPH at Abbis Cottage Lower Green Ickleford Hertfordshire SG5 3TW
Full Permission Householder : Erection of greenhouse following demolition of existing shed and greenhouse
Conditional permission granted
19.2 21/00457/FP at 19 St Katherines Close, Ickleford, SG5 3XS
Erection of one detached self-contained one-bed bungalow
Conditional permission granted
19.3 CB/18/01615/OUT Land adjacent to Wilbury Hills Cemetery
Erection of crematorium, including vehicular access to Arlesey New Road, internal access roads, car parking and service areas, alterations to levels, landscaping and memorial gardens and related works.
CBC has advised that the decision against this appeal has been received as ‘Planning
Appeal Dismissed’
19.4 Planning decisions received between 28th April and 6th May 2021
20 Finance
20.1 Additional hours worked by the Clerk during March and April 2021 – to receive information and approve any actions
20.2 To approve annual accounts for the year ended 31 March 2021
20.3 To approve and accept the Internal Audit Report for the year ended 31 March 2020.
20.4 To approve and accept the Annual Governance and Accountability Return for the year ended 31 March 2021 (Annual Governance Statement)
20.5 To approve and sign the Annual Governance and Accountability Return for the year ended 31 March 2021 (2020-21 Accounting Statement)
20.6 To agree and approve the period for the exercise of public rights of the 2020-21 accounts
20.7 To note receipts since the last meeting
20.8 To approve payments made between meetings
21 Reports
For information only – no decisions or actions can be agreed at this time:
21.1 Rand’s Educational Foundation Governors
21.2 Ickleford Sports and Recreation Club Committee
21.3 Ickleford Village Hall Committee
21.4 Hertfordshire Highways Representative
21.5 Ickleford Community Larder Representative
22 Chairman’s Report
22.1 To receive urgent matters from the Chairman – for information only – no decisions or actions can be agreed at this time
23 Next Meeting
23.1 To suggest agenda items for the next Parish Council meeting / AOB
23.2 To confirm the next meeting date, as per item 15.1